Account Technician I – City of West Bend, WI

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    Carrie Winklbauer
    Participant

    Purpose of Position -This position exists to administer accounts payable and fixed assets, monitor vendor accounts, administer credit cards, and provide related account functions and support to the Finance Department.

    Essential Duties and Responsibilities

    Accounts Payable Functions:

    * Approves all invoices entered by departments, making sure all City policies are followed
    * Maintain vendor files in MUNIS; maintain vendor W-9 copies
    * Set up yearly calendar for check dates and due dates for departments
    * Verify all travel and expense reports, making sure City policy is followed
    * Balance A/P each month for all funds
    * Verify check run packets, wire transfer packets and credit card packets
    * Reconcile balances at year-end; print 1099s
    * Track various general ledger accounts; file annual report and prepare adjusting entries
    * Train new employees on MUNIS for accounts payable
    * Maintains spreadsheets to track and/or allocate internet usage, telephone, electricity, gas, and water
    * Maintains spreadsheet to track Menards invoices and rebates
    * Maintains spreadsheets for payment of various leases for copiers and vehicles; tracks vehicle descriptions, plate numbers, and title date
    * Enter wire transfers onto bank software as needed

    Purchasing:

    * Enter requisitions as needed for the Finance Department
    * Train new employees on MUNIS for entering requisitions
    * Close all departments purchase orders at year end
    * Order supplies for the Finance Department

    Fixed Assets:

    * Compiles asset additions, disposals and transfers; verifies paperwork for disposals
    * Assigns vehicle numbers; manages titles and licenses
    * Updates fixed asset spreadsheet for the annual audit
    * Provides various departments copies to verify assets annually

    Credit Cards:

    * Works as System Administrator for credit cards – order new cards, cancel cards, report fraud, and adjust credit card limits for departments as needed
    * Pull invoices from the check run packets, change warrants in A/P system and charge invoices to Finance Department credit card via mail, telephone or on vendors website (approximately 2.5 million/year)
    * Retrieve charge slips from departments, balance each departments cards and enter on A/P system
    * Balance Finance Departments credit card
    * Run whole card report and balance to credit card statement

    Other Job Duties:

    * Provide back up to Accounts Receivable Clerk and perform cash receipting functions when needed
    * Performs other duties as assigned

    Minimum Training and Experience Required:

    * Associate Degree in accounting and two to three years experience in accounts payable or any combination of education and experience that provides equivalent knowledge, skills, and abilities.
    * Knowledge about technology related to financial software applications, MUNIS and Excel, which will enhance the operation of the department.

    Other Abilities, Skills, and Knowledge:

    * Ability to operate a variety of office equipment.
    * Ability to add, subtract, multiply, divide; and perform calculations using decimals and percentages.
    * Ability to comprehend, interpret and prepare a variety of documents such as invoices, requisitions, accounts payable listings, purchase orders, fixed asset reports, and tax exemption forms, and other correspondence, using prescribed format and conforming to all rules of punctuation, grammar, diction, and style.
    * Ability to communicate effectively with vendors, department and other City personnel, customers, sales representatives, to convey or exchange information including receiving instructions from supervisors.
    * Ability to use and interpret accounting terminology.

    Qualified candidates are strongly encouraged to apply. The starting rate of pay is $20.36 with benefits. Applications will be accepted until the position is filled. An application is required and available at http://www.ci.west-bend.wi.us.

    Human Resources Department, City of West Bend
    1115 S Main Street
    West Bend, WI 53095

    EOE

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