Assistant Finance Clerk – Village of Whitefish Bay, Milwaukee County

Apply online at https://www.governmentjobs.com/careers/wfbvillage?.

For questions, reach out to Jaimie Krueger, Finance Director, at j.krueger@wfbvillage.gov.

Summary of Job
Reporting to the Finance Director/Village Clerk, the Assistant Finance Clerk is responsible for the accurate and timely preparation of the Village’s bi-weekly payroll and for the effective management, analysis, and problem resolution of utility billing and cash reconciliations. The Assistant Finance Clerk works to ensure a friendly, welcoming, and consistently excellent standard of service with Village staff and the general public.

Essential Duties & Responsibilities
Ensures the timely and accurate processing of the Village’s bi-weekly payroll to include taxation and compliance, salary deferrals and deductions, withholding orders and garnishments, and payroll account reconciliations
Maintains and documents all payroll records to include tax notices and rate changes, general ledger, and internal SOPs; assists the Finance Director with quarterly/year-end preparation and W2/1095 processing
Assists with benefits administration, including new hire enrollment, change reporting, and communicating benefits information to employees; processes employee expense reports and employee health reimbursements
Manages the billing life cycle process in order to take the appropriate action for utility billing; assists residents with utility or tax billing questions or payments
Assists with annual tax collection process; administers and collects any special assessments or miscellaneous billing
Provides backup support for other tasks in the finance department and acts as the front office phone and front desk backup, when needed. Ensures a friendly, welcoming, and consistently excellent standard of service with Village staff and the general public.
Other responsibilities and duties, as assigned
Qualifications
Exceptionally detail-oriented; ability to maintain a high level of confidentiality
Strong project management and organizational skills in which the ability to prioritize and manage multiple tasks/projects on time is essential
Outstanding communication skills and the ability to communicate effectively with all stakeholders; excellent situational adaptability
Exceptional interpersonal skills and ability to navigate organizations to build relationships and garner support; ability to work collaboratively with cross functional teams
Ability to work independently and efficiently; exercise initiative, resourcefulness and good judgement
Supplemental Information
Education & Experience

Required
Associates degree with a major in Accounting, Finance, Business or Public Administration, or a related field
Two (2) or more years of experience in a related position
Highly proficient in the use of the Microsoft Office Suite of Products: Excel, PowerPoint, Word, Access, Outlook
Must be bondable
Preferred
Bachelor’s degree with a major in Accounting, Finance, or Business or Public Administration
Previous experience with payroll processing and a knowledge of employment laws
Previous experience with BS&A

Physical Demands
The position requires frequent sitting; sometimes walking, stooping, bending, periodic standing, and squatting. Frequently reaching in front of body and occasionally overhead including the infrequent lifting of up to 50 pounds. Continuously handling of objects and equipment using hand, wrist, and fingers simultaneously; frequently finger manipulation, use of keyboard, use of calculator, and writing. Talking and hearing ordinary conversation primarily in a moderately quiet environment including the use of a telephone. The work environment can be described as that of a general office setting.