Assistant Finance Director – Winnebago County, WI

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    Vicky Fitzgerald
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    POSITION TITLE: Assistant Finance Director

    DEPARTMENT: Finance

    PAY BASIS: Salaried – $72,578 – $80,017/Yr.

    PURPOSE AND SUMMARY:

    Performs general ledger review and analysis, including preparing complex financial reports and the annual CAFR. Manages the work of others in performing various accounting functions of the county including accounts receivable, accounts payable, and general ledger. Assist the Director of Finance on special projects and analysis and act in his or her absence.

    ESSENTIAL FUNCTIONS:

    1. Directs the year-end closing in preparation of the annual independent audit along with preparation of the comprehensive annual financial report. Prepares files and schedules to support balances for various County funds as assigned and coordinates the gathering of audit information from all other County departments.

    2. Manages financial software, including set up of new users and appropriate security access. Trains and retains all users according to their job responsibilities in the software. Monitors updates through the vendors web site. Works on resolving problems that come up when working with the software. Keeps the Director of Finance up to date on upgrades to the financial software, and works with database administrator to implement upgrades.

    3. Organizes, distributes, and delegates work to subordinates fairly and impartially. Provides clear and appropriate direction to employees. Provides training and coaching to subordinates. Ensures that staff has the resources and flexibility to perform, improve, and learn in their jobs. Keeps open communication with subordinates, listens to them, and provides feedback. Positively motivates, mentors, and leads employees. Provides appropriate and timely performance evaluations for all subordinates.

    ADDITIONAL ESSENTIAL DUTIES:

    1. Reviews financial data for accuracy, reasonableness and appropriateness. Alerts Director of Finance of any issues and works with other department staff to correct errors and incorrectly coded transactions. Makes sure that data in the financial system complies with governmental generally accepted accounting standards.

    2. Single Audit: Compiles and analyzes all relevant grant information and prepares the Annual Report on Federal and State Financial Assistance. Continually analyzes and improves methods of accounting for this grant activity.

    3. Serves as adviser to outside departments by reviewing accounting procedures and internal controls and making appropriate recommendations regarding control, weaknesses, and procedure revisions.

    4. Prepares and reviews various financial statements and reports with accurate journals to record the changes in activity.

    5. Prepares analysis and documentation for special projects under the direction of the Director of Finance.

    6. Serves as primary backup to the Director of Finance.

    7. Performs other related duties as may be assigned.

    WORK RELATIONSHIPS:

    1. Reports to Director of Finance.
    2. Supervises Accountant and two (2)Financial Associate II.
    3. Works with and advises Finance Department staff and other department heads and their accounting personnel.

    REQUIRED EDUCATION, EXPERIENCE, TRAINING, AND CERTIFICATION:

    1. Bachelor’s degree with an accounting major. CPA preferred.
    2. A minimum of four years’ work experience performing governmental accounting, including substantial experience in Microsoft Office software.
    3. Current valid Wisconsin driver’s license.

    KNOWLEDGE, SKILLS, AND ABILITIES::

    1. Comprehensive knowledge and understanding of governmental accounting principles.
    2. Demonstrable human relations, planning, and analytical skills.
    3. Considerable ability to communicate complex accounting principles effectively to non-accounting personnel and County Board Supervisors in oral and written form.
    4. Extensive experience working with electronic spreadsheets, word processing and Windows operating system programs.
    5. Extensive experience in computerized accounting and records systems.
    6. Demonstrable ability to work under little direction or supervision with outside departments on reviews of procedures and internal controls and make constructive recommendation for improvements, including implementation.
    7. Should have general knowledge of how insurance programs work.

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