City of Baraboo – Finance Director

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    Misty Dodge

    Position Description

    Class/Title: Finance Director
    Grade: 17
    Department: Finance
    Reports To: City Administrator

    General Purpose:
    Provides a variety of routine and complex supervisory, professional, administrative and technical accounting and finance functions in maintaining the fiscal records and systems of the City. Responsible for financial operations of the City and Utility including multiple budgets and budgeting activities, accounting and purchasing programs, debt issuance, financial analysis of Balance Sheet accounts, financial reporting, project implementation, and department.

    Supervision Received:
    Works under the general direction of the City Administrator.

    Supervision Exercised:
    Exercises supervision over Accounting Clerks, Treasurer, City Clerk, Building Maintenance staff and other staff, as assigned.

    Essential Duties and Responsibilities:
    1. Manages and supervises assigned operations to achieve goals within available resources; plans and organizes workloads and staff assignments; trains, motivates and evaluates assigned staff; reviews progress and directs changes as needed.
    2. Determines work procedures, prepares work schedules, and expedites workflow; studies and standardizes procedures to improve efficiency and effectiveness of operations.
    3. Issues written and oral instructions; assigns duties and examines work for exactness, neatness, and conformance to policies and procedures.
    4. Maintains harmony among workers and resolves grievances; performs or assists subordinates in performing duties; adjusts errors and complaints.
    5. Trains and develops financial staff.
    6. Oversees the safety of departmental employees.
    7. Provides leadership and direction in the development of short and long range plans; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed.
    8. Prepares a variety of studies, reports and related information for decision-making purposes.
    9. Develops financial studies and plans; forecasts, estimates, and monitors the financial condition of the City to assure the fiscal well-being of the City.
    10. Provides professional advice to City Administrator and City Council makes presentations to City Administrator, boards, commissions, civic groups, and the general public.
    11. Serves as chief financial advisor to the City Administrator.
    12. Assures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control; prepares annual budget requests; assures effective and efficient use of budgeted funds, personnel, facilities, and time.
    13. Coordinates annual audit.
    14. Maintains financial records and prepares financial reports.
    15. Oversees budget preparation and execution.
    16. Directs the preparation of state and federal reports, including tax reports.
    17. Responsible for preparation of the State’s Financial Report Form.
    18. Authors comprehensive reports including Taxi service, Tax Increment District (TID) Status Report, City 10 Year Capital Plan, Management Discussion and Analysis, Continuity of Operations Business Interruption Plan, and Airport Business Plan.
    19. Establishes and maintains internal control procedures and assures that state and national standard accounting procedures are maintained.
    20. Oversees the central computerized financial and management information system of the City.
    21. Drafts and recommends financial policies.
    22. Supervises the collection of taxes, fees, and other receipts in accordance with laws and regulations.
    23. Oversees the posting and reconciliation of ledgers and accounts.
    24. Oversees payroll and accounts payable processing.
    25. Oversees other billings.
    26. Account for cash receipts and disbursements.
    27. Administer preparation of the bi-weekly payroll for City employees and supporting monthly, quarterly, and annual reports, including W-2s.
    28. Oversees the investment of City funds.
    29. Oversees the performance of the statutory duties of the City Treasurer.
    30. Serves as City Comptroller and Purchasing Agent.
    31. Assists Administrator with loss control efforts.
    32. Completion of annual applications for Liability, Property, Physical Damage to Property, Worker Compensation, Boiler and Machinery and any other annual insurance applications and processing of claims.
    33. Receive, review and distribute insurance claims to agents and Insurance Claims Committee, and settlement of claims according to city policies.

    Peripheral Duties:
    1. Develops finance related ordinances and resolutions.
    2. Represents the City at various conferences and meetings.
    3. Perform general management duties for the City Administrator as assigned.
    4. Perform cost-of-service studies for utility rate considerations.
    5. Prepare applications for grants, attend meetings and maintain records for the Taxi Program and required reporting.
    6. Coordinate the annual BID Assessment together with the mailing of notices and individual BID Assessments.
    7. Member of Emergency Management Team and the Incident Command Structure.
    8. Manages City Hall maintenance staff and building upkeep.
    9. Produce monthly financial statements with analysis to sub-agency organizations.
    10. Maintain SAM/DUNNS Registration for city.

    Desired Minimum Qualifications:
    Education and Experience: Graduation from an accredited 4-year college or university with a degree in accounting, finance, business or public administration, or a closely related field, and five (5) years of progressively responsible municipal finance work.

    Necessary Knowledge, Skills and Abilities:
    1. Considerable knowledge of modern governmental accounting theory, principles, and practices; considerable knowledge of internal control procedures and management information systems; considerable knowledge of office automation and computerized financial applications; considerable knowledge of public finance and fiscal planning; considerable knowledge of payroll and accounts payable functions; working knowledge of budgetary, accounting and reporting systems, GAAFR, GAAP and GASB;
    2. Skill in operating personal computer, postage machine, copier and other standard office equipment.
    3. Ability to prepare and analyze complex financial reports; ability to maintain efficient and effective financial systems and procedures; ability to effectively supervise staff; ability to establish and maintain effective working relationships with employees, City officials; ability to communicate effective orally and in writing.
    4. Regular full-time attendance at this position is required.

    Special Requirements:
    A valid state driver’s license or ability to obtain one within 3 months. Must be bondable.

    Tools and Equipment Used:
    Personal computer, including word processing and spreadsheet software; 10-key calculator; phone; copy machine; fax machine.

    Physical Demands:
    1. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    2. While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel, or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to walk.
    3. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

    Work Environment:
    1. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    2. The noise level in the work environment is usually quiet.

    Selection Guidelines:
    1. Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.
    2. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

    The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

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