City of Fitchburg – Deputy City Administrator

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    Misty Dodge

    Deputy City Administrator
    $130,582.40 – $133,931.20 Annually
    Fitchburg, WI
    Full-Time 1.0 FTE
    Flexible/Hybrid Remote Options

    Opening Date 05/18/2023
    Closing Date 6/18/2023 11:59 PM Central


    The City of Fitchburg seeks a collaborative, customer-focused and visionary leader with strong communication and leadership skills responsible for the effectiveness, strategic planning and general oversight of the following City services, functions, and programs: Parks, Forestry and Recreation, Senior Center, Information Technology, Library, FACTV, City Clerk and Assessing. The incumbent will be responsible for analyzing and implementing policies and procedures, assisting in the preparation of budget, project management and strategic planning. This position is expected to provide leadership, problem solving, and overall direction and advice to departments heads. The Deputy City Administrator may act as City Administrator in their absence.

    Tentative Recruitment Timeline and Process (may include two days)

    Application period closing Sunday, June 18th.
    Panel Interview – Week of July 10th
    Candidates will meet with a five-member professional panel for first interviews.
    Meet and Greet with Department Heads, One-on-One Interview with the Mayor and City Administrator and City Tour – Week of July 10th (may be on day 2)
    Candidates will meet with the seven (7) Department Heads that will report to this position for a few questions in a meet and greet format.
    Candidate will meet with the Mayor and the City Administrator.
    A City tour will be provided following the day’s activities.
    Contingent Offer Made and Background Check Conducted – Week of July 17th and 24th
    Week of July 24th – Final Offer Made
    Tentative Start -Late August/Beginning of September

    The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

    Essential Duties and Responsibilities:
    Manage the performance of multiple departments by evaluating the performance of assigned department directors/managers, progress in completion of long-range, strategic plans and management of operating and capital budgets.
    Supervise the Parks, Forestry and Recreation Director, Senior Center Director, Information Technology Director, Library Director, Community Media Services Manager, City Clerk and City Assessor. The assigned departments may change based upon the needs of the City.
    Establish strategic priorities and work collaboratively with assigned department heads on their overall department vision. Prepare and implement goals, objectives, and policies for department heads.
    Ensure the operations of the department are able to meet the needs of the organization as the community grows. Maintain compliance with all applicable Federal, State & local regulations.
    Analyze, provide constructive feedback, and present information regarding short and long-term goals and objectives in concert with the city’s mission, vision, and strategic initiatives. Keep City Administrator informed of project progress, financial status and employee relations issues within assigned Departments.
    Assure that assigned areas of responsibility are performed within budget; perform cost control activities; monitor revenues and expenditures in assigned departments to assure sound fiscal control; prepare annual budget requests; assure effective and efficient use of budgeted funds, personnel, materials, facilities and time.
    Alert the City Administrator to any existing or potential issues regarding municipal administration requiring review, evaluation, and executive decision-making; develop and recommend solutions accordingly.
    Provide oversight of contracts for services by outside vendors for assigned areas of responsibility.
    Provide leadership and direction in the development of short and long range plans; gather, interpret and prepare data for studies, reports and recommendations; coordinate department activities with other departments and agencies as needed.
    Provide professional advice to the City Administrator, City Council and department heads; make presentations to council, boards, commission, civic groups and the general public.
    Communicate official plans, policies and procedures to staff and the general public.
    Assist elected officials with questions regarding department operations and provide recommendations to policy makers based on expertise.
    Maintain current knowledge of trends and developments in the field of public sector administration for application of functions under charge.
    Ensure appropriate communication with assigned department heads on a regular basis to discuss council priorities and communication of City and agency goals, initiatives, plans, and policy related issues.
    Work collaboratively with the executive leadership team and the City Administrator in the projection and analyses of current and future initiatives.
    Work on and manage the progress of projects and initiatives within and across departments.
    Conduct research and other special projects as requested by the City Administrator regarding municipal operations; provides presentations and special reporting to various boards, governing bodies, community interests and business entities.
    Resolve internal and external complaints and/or inquiries across the organization.
    Develop administrative strategies for assigned areas of responsibility for the city moving forward to ensure and maintain an efficient and fiscally sound and responsible status, while meeting the needs of the city.

    Additional Duties and Responsibilities:
    Assist the City Administrator in preparation and administration of the annual City budget and the Five-Year Financial Management Plan.
    Attend meetings of the City Council and other meetings at which attendance may be required by the City Administrator.
    Lead special initiatives, assigned by the City Administrator that require coordination of multiple internal and external stakeholders.

    Supervisory Requirements:
    Supervise the Parks, Forestry and Recreation Director, Senior Center Director, Information Technology Director, Library Director, Community Media Services Manager, City Clerk and City Assessor.
    Evaluate job performance, provide for effective job training and recommend appropriate personnel actions.

    Minimum Qualifications

    Education and/or Experience Requirements:
    Comprehensive knowledge of the principles and practices applied to the organization, management and administration of local government normally acquired through a Bachelor’s degree in Public Administration, Political Science, Business Management or a closely related field. Master’s degree is preferred.
    Seven (7) years of experience at department head or similar supervisory level; or any combination of training and experience which provides the required skills, knowledge and abilities.

    Licenses, Certifications, etc.:
    Ability to meet the transportation requirements of the position.

    Special Requirements

    Necessary Knowledge Skills and Abilities:
    Knowledge of statistical concepts and methods as applied to the analyses of municipal administration.
    Knowledge of the body of available and current information resources applicable to the municipal public administration for technical research purposes and for special projects.
    Knowledge of legislation and regulatory standards applicable to the management and administration of municipal operations and development.
    Ability to interpret rules, regulations, and policies for effective decision-making in accordance with established precedent.
    Ability to establish and maintain effective working relationship with employees, division and department heads, public/private sector contacts and city administration.
    Ability to plan, assign, direct and review the work of others in a manner conducive to successful performance and compliance with established policies, procedures and regulatory standards applicable to the work. Fosters an environment of respect for diversity, equity and inclusion; and fully supports the city’s guiding principles.
    Ability to establish and maintain effective working relations with internal and external customers, as well as governing and appointed authorities.
    Executive-level interpersonal, leadership, planning and management skills. Provide a collaborative work environment for subordinate managers. Assist in identifying strengths, weaknesses, and opportunities; and remove barriers to success.
    Ability to communicate professionally, with tact, discretion and diplomacy verbally, in writing, and in presentations.
    Ability to use computerized financial software and experience with Microsoft Office Suite including word processing, spreadsheets, and presentation software.
    Ability to delegate and supervise the work of others and prioritize tasks and assignments to meet deadlines.

    Tools and Equipment Used:
    Personal computers; mobile phone and tablet devices; phone; copy machine; fax machine; productivity software including the Microsoft Office Suite.

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