City of Madison – Metro Transit Finance Manager

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    Misty Dodge
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    MADISON, CITY OF (WI)
    invites applications for the position of:
    Metro Transit Finance Manager*

    SALARY: $41.37 – $49.81 Hourly
    $3,309.93 – $3,984.72 Biweekly
    $7,171.52 – $8,633.56 Monthly
    $86,058.18 – $103,602.72 Annually

    COMP. GROUP/RANGE: 44/14

    JOB TYPE: PERMANENT FULL TIME

    DEPARTMENT: Metro Transit OPENING DATE: 03/24/21 CLOSING DATE: 04/14/21 11:59 PM GENERAL DESCRIPTION:

    The Opportunity
    The City of Madison Metro Transit is seeking a qualified Finance Manager to manage the financial and fiscal operations of Metro Transit. The position is responsible for preparing the capital and operating budgets; developing fiscal controls and systems; overseeing payroll and purchasing; including supervising use of the City’s finance-specific software; coordinating the integration of grant funding into financial systems; and preparing related analysis and recommendations.

    As a member of the Senior Leadership Team at Metro, members are expected to:
    Support and promote collaborative efforts to achieve mission requirements.
    Infuse racial equity goals, principles, and tools, into all aspects of Metro Transit operations. Promote teamwork.
    Communicate openly and candidly. Participate fully in discussions.
    Employ techniques for problem solving and decision making.

    **REQUIRED: A completed application will include a 1-3 page essay response to the supplemental question at the end of the posting. This essay may be used to determine who moves forward in this process. Failure to submit required materials with your application will result in immediate elimination from the recruitment process.**

    PEOPLE OF COLOR, PEOPLE OF DIVERSE GENDERS AND INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY

    EXAMPLES OF DUTIES AND RESPONSIBILITIES:

    Develop and administer Metro Transit’s accounting operations, including systems and procedures, financial reporting and budgeting, and capital asset accounting:
    Recommend policy changes and implement revisions to established accounting procedures.
    Interpret data in reports and financial statements.
    Conduct or coordinate internal audits of records and systems used for internal control. Prepare monthly financial reports for management, other government agencies and City oversight committees.
    Reconcile general ledger balances and activity to ensure accuracy. Compare actual results to budget and prior year and analyze discrepancies. Review accounting systems and identify and develop improvements.
    Prepare for the year-end audit, prepare the annual financial statements and financial portions of NTD report and assist the independent auditors in their review.
    Act as liaison between Metro and other government agencies for fiscal, budget and related operations.
    Attend periodic City oversight meetings, such as the Finance Committee and the Transit and Parking Commission, and provide analysis and answer questions related to Metro activities.

    Research and develop information for the preparation of capital and operating budgets:
    Work to monitor and integrate grant funds into financial operations and systems.
    Review and summarize budget requests and assist management in developing budget item justifications and related information. Coordinate budgetary process with the City Finance Department.
    Administer the annual capital and operating budget process.
    Prepare reports to submit to management to analyze budget requests. Coordinate with City Finance on all budget related matters.
    Analyze and report on available grant funding to identify potential impacts on current and future budgets.

    Supervise and assign work to professional, administrative and technical staff:
    Hire in accordance with equitable hiring goals and recommendations and using the equitable hiring tool.
    Evaluate and train subordinate staff and deal with disciplinary and employee grievance issues, as necessary.
    Meet regularly with all Finance staff to review workloads, processes, etc.
    Assist the managers of the payroll, procurement and grants management functions and help to identify issues and analyze performance.
    Directly supervise the accounts receivable and billing, accounts payable, pass sales and cash processing functions.
    Provide leadership, mentoring and training to all Finance staff.
    Ensure that there is adequate backup and coverage for all Finance functions.
    Prepare specialty analyses and incidental financial reporting throughout Metro Transit. Other related duties as assigned.

    MINIMUM QUALIFICATIONS:

    Bachelor’s degree in Accounting, Business Administration, Finance, Public Administration or a related field, AND two (2) years in a financial project management capacity with leadership/supervision duties.

    -OR-

    Associate’s degree in Business, Finance, Accounting or related field AND four (4) years of progressively responsible experience in professional accounting and financial related activities, which includes two (2) years in a financial project management capacity with leadership/supervision duties.

    -OR-
    Six (6) years of progressively responsible experience in professional accounting and financial related activities which includes two (2) years in a financial project management capacity with leadership/supervision duties.

    If an applicant does not possess the experience listed above, HR will review the application materials to determine if the applicant possesses the following equivalent experience:

    Four (4) years experience in applying the following:

    The principles of business management and public administration including operational analysis, and purchasing methods and procedures.
    Governmental budget, financial auditing and accounting theories, principles and practices.

    Two (2) years experience in applying the following:
    Information system technology and its application to financial and operational management information systems.
    Federal program accounting procedures and regulations.
    The full range of supervisory principles and practices, labor relations and personnel management.

    The City of Madison strives to provide exceptional customer service to all its residents and visitors. Therefore, successful candidates will have demonstrated ability to work effectively with multicultural communities.

    For a complete list of the knowledge, skills and abilities, please view the Transit Finance Manager class specification.

    SPECIAL REQUIREMENTS:

    The incumbent will be expected to attend meetings and provide presentations outside the normal work schedule, including evenings and weekends.

    Physical Requirements:
    Work is primarily sedentary in nature, working with telephone and computer on a regular basis.

    *Payroll title for this position is Transit Finance Manager

    THE CITY OF MADISON IS AN EQUAL OPPORTUNITY EMPLOYER FUNCTIONING UNDER AN AFFIRMATIVE ACTION PLAN. WE ENCOURAGE PEOPLE OF COLOR, WOMEN AND INDIVIDUALS WITH A DISABILITY TO APPLY.

    It is your responsibility to list all related jobs, correct dates of employment, average number of hours worked per week, etc. Be sure to place the complete job title on your application. If you wish to provide additional or supplemental information, please provide a resume in addition to the formal application. If you are still employed please indicate this. Failure to provide accurate and complete information may result in you not being considered for this position.

    All applicants are notified by email of the status of their application in each selection process. Those applicants invited to exams will receive an email notice of the date, time, and location. Alternate exam dates/times are not available except in the case of an emergency. Emergency situations are reviewed on an individual basis. Conflicting work hours are not considered an emergency. Exams are job specific and are developed based on the duties to be performed and the criteria listed under the Knowledge, Skills and Abilities section of the job announcement . Exam results are generally available

    within 2 weeks of the exam, and will be emailed or may be accessed through your NEOGOV account. Due to the volume of exams given by our office, exam scores are not available via telephone.

    As an employer, the City of Madison places a strong emphasis on customer service and strives to provide a working environment where: Engagement and equity are supported; Diversity and differing opinions are valued; Teamwork and open and honest communication are encouraged; Meeting customer needs through quality service is a common goal; Creativity is encouraged; Continuous learning and improvement is fostered. Come be a part of the team!

    APPLICATIONS MAY BE FILED ONLINE AT:
    http://www.cityofmadison.com/jobs

    215 Martin Luther King Jr., Blvd. MMB Rm 261
    MADISON, WI 53703
    (608) 266-4615

    [email protected]

    Position #2021-00074 METRO TRANSIT FINANCE MANAGER*
    EA

    Metro Transit Finance Manager* Supplemental Questionnaire

    * 1. PLEASE READ CAREFULLY–YOU WILL BE REQUIRED TO ANSWER THE FOLLOWING SUPPLEMENTAL QUESTIONS AS PART OF YOUR APPLICATION. You can answer the
    questions using a word processing program and attach as a .docx or .pdf file. You must attach the document in the “Attachments” section of the application or you will not receive further consideration for this position. Your responses will be evaluated on your writing ability including: spelling, grammar and your ability to express your thoughts in a logical fashion. By checking this box, you acknowledge the above and understand that your response is required and failure to attach your essay response will immediately eliminate you from consideration.
    Agreed
    * 2. Please describe a situation when you used financial analysis as a tool for decision making.
    In your response, please clearly and fully address the following items: •Data sources, analysis tools, and methodologies used •How did you translate this into an action plan?
    • How did you build support and work with others to implement the changes?
    My 1-3 page essay response is attached in the Attachment Section of my application.
    * Required Question

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