City of Madison – Performance and Budget Manager

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    Misty Dodge
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    MADISON, CITY OF (WI)
    invites applications for the position of:
    Performance and Budget Manager*

    SALARY: $44.76 – $53.90 Hourly
    $3,469.16 – $4,176.97 Biweekly
    $7,516.51 – $9,050.10 Monthly
    $90,198.16 – $108,601.22 Annually

    COMP. GROUP/RANGE: 18/15

    JOB TYPE: PERMANENT FULL TIME

    DEPARTMENT: PCED Office Of Director

    OPENING DATE: 09/23/21 CLOSING DATE: 10/22/21 11:59 PM GENERAL DESCRIPTION:
    Overview
    The City of Madison’s Department of Planning, Community and Economic Development (DPCED) is seeking a qualified individual to join our management team as the Performance and Budget Manager. In this role, the incumbent will work closely with the Director of the Department and the five Division Directors to assess and develop systems that enable better program and operational decisions and provide analytics to better inform decision making and resource allocation. The role is critical in supporting the City’s emerging focus on innovation and the use of data to inform decisions and drive outcomes.

    The ideal candidate will thrive in a work environment that is diverse, inclusive and values continuous learning, cooperation and team work. The incumbent should enjoy working with budgets, data and operating systems.

    We are seeking a systems thinker that is committed to improving the quality of life for Madison’s residents and visitors through effective urban planning, housing strategy, community and economic development.

    About Madison
    Consistently ranked one of the best places to live in America, Madison offers all the amenities of a large city without all the hassle. Not only is Madison the state capital and home to the state flagship university, it is a thriving city that invests in talent, research, jobs, and culture. Nestled between two lakes, with a total of five lakes within the city’s vicinity, Madison is a naturally beautiful city with a variety of outdoor activities for every season. The city facilitates a range of cultural events year-round and takes advantage of its many parks for art, food, and musical festivals.

    EXAMPLES OF DUTIES AND RESPONSIBILITIES:

    Assist the Director in Department Operations, Coordination, and Leadership
    Assist the Department Director and Division Directors in assessing and developing systems that enable better program and operational decisions include establishing and monitoring performance measures and facilitating an annual work plan process.
    Develop and maintain a detailed understanding of operations, initiatives, and priorities in all DPCED agencies.
    As a member of the senior management team, develop operational policies, processes and procedure which will improve the Department’s and its Divisions’ effectiveness. Lead the ongoing review of policies, procedures, and processes.
    Maintain communication and effective relationships with other City departments, notably Finance, Human Resources, and Information Technology.
    Represent the Department Director at meetings, particularly those related to budget, data, finance, operations, and personnel.
    Convene and lead department and cross-department staff on initiatives that are of strategic importance to the department and City.
    Ensure timely responses to requests for information from the media, elected officials, and the general public.

    Budgeting and Financial Management
    Assist the Department Director and Division Directors with the formulation, development, adoption, implementation, evaluation, and monitoring of operating and capital budgets as needed.
    Work with Department Director and Office of the Director staff to develop budgets for the Office of the Director.
    Develop expertise with the City’s financial system and be a resource to department staff on the system’s use.
    Gather and analyze financial and budgetary data.
    Prepare operational reports and statistics for use by the Department Director and Division Directors.
    In collaboration with other staff supporting CDA enterprises, formulate, develop, and monitor operating and capital budgets for CDA Redevelopment.
    Create materials for the CDA Finance Subcommittee and attend CDA meetings as appropriate.

    Supervise and Manage Office of the Director Staff
    Recruit, hire, retain, and supervise all staff in the Office of the Director.
    Align Office of the Director staff work with the direction and needs of the department. Support staff development, training, and career development.
    As necessary, take action to align staff behavior with position responsibilities and performance expectations.

    City Process and Performance Improvement
    Keep the Director and department leadership informed about City operational improvement initiatives and changes in Department operations.
    Participate in City process and performance improvement initiatives, workgroups, and task forces.
    As needed, represent DPCED on citywide initiatives and coordinate department-wide responses.

    Personnel Development, Training, and Engagement
    Support Division Managers in recruitment, interviewing, hiring, orientation, and training of Department personnel
    Assist the Department Director in managing employee relations and staff teams that ensure a workplace that fosters employee engagement and diversity.

    Other duties as assigned.

    MINIMUM QUALIFICATIONS:

    Three (3) years of responsible leadership experience in program evaluation, budget development, data analysis, and change management.
    Bachelor’s Degree in Business Administration, Public Administration, Public Management and Leadership, Finance, Industrial and Organizational Psychology, Data Analysis or related field.

    If an applicant does not possess the experience listed above, HR will review the application materials to determine if the applicant possesses the following equivalent experience:

    Four (4) years of experience applying the following:
    Principles and practices of business management and public administration. Budgetary, financial and accounting principles and practices.
    Computerized data systems, including their utilization in accounting, finance, data manipulation and projections, and budget development and monitoring.
    General office procedures and supervisory principles and practices.

    Two (2) years of experience applying the following:
    Ability to use computers and software as applicable to the duties of this position.

    Key Requirements of the position include:
    Well-developed analytical skills;
    Ability to function independently while maintaining clear communication with senior management and all levels within the organization;
    Ability to communicate complex ideas in a clear and concise manner.

    The City of Madison strives to provide exceptional customer service to all its citizens and visitors. Therefore, successful candidates will have demonstrated ability to work effectively with multicultural communities.

    For a complete list of the knowledge, skills and abilities, please view the class specification.

    Members on our team are expected to:
    Support and promote collaborative efforts to achieve mission requirements; Promote teamwork;
    Communicate openly and candidly; Participate fully in discussions;
    Promote the use of data and analytics as a key component of organizational decision- making and process improvement;
    Employ techniques for problem solving and decision making; and Ensure that the principles of equal opportunity are properly observed.

    SPECIAL REQUIREMENTS:

    Ability to meet the transportation requirements of the position.

    The incumbent will be expected to attend meetings that occur outside regular work hours, including evenings and weekends.

    Physical Requirements:

    Work is primarily sedentary in nature and performed in an office environment. Employees will be expected to use standard office equipment such as a telephone, computer, calculator, copier, and fax machine.

    In order to support the safety, health, and wellbeing of our employees and the public we serve, the City of Madison is requiring all employees to be fully vaccinated with a COVID-19 vaccine or get tested for COVID-19 weekly, except where a reasonable medical or religious accommodation can be granted. Upon hire you will be required to provide proof of your vaccination in the form of your vaccination card or through immunization records.

    *The payroll title is DPCED Administrative Services Manager

    THE CITY OF MADISON IS AN EQUAL OPPORTUNITY EMPLOYER FUNCTIONING UNDER AN AFFIRMATIVE ACTION PLAN. WE ENCOURAGE PEOPLE OF COLOR, WOMEN AND INDIVIDUALS WITH A DISABILITY TO APPLY.

    It is your responsibility to list all related jobs, correct dates of employment, average number of hours worked per week, etc. Be sure to place the complete job title on your application. If you wish to provide additional or supplemental information, please provide a resume in addition to the formal application. If you are still employed please indicate this. Failure to provide accurate and complete information may result in you not being considered for this position.

    All applicants are notified by email of the status of their application in each selection process. Those applicants invited to exams will receive an email notice of the date, time, and location. Alternate exam dates/times are not available except in the case of an emergency. Emergency situations are reviewed on an individual basis. Conflicting work hours are not considered an emergency. Exams are job specific and are developed based on the duties to be performed and the criteria listed under the Knowledge, Skills and Abilities section of the job announcement . Exam results are generally available within 2 weeks of the exam, and will be emailed or may be accessed through your NEOGOV account. Due to the volume of exams given by our office, exam scores are not available via telephone.

    As an employer, the City of Madison places a strong emphasis on customer service and strives to provide a working environment where: Engagement and equity are supported; Diversity and differing opinions are valued; Teamwork and open and honest communication are encouraged; Meeting customer needs through quality service is a common goal; Creativity is encouraged; Continuous learning and improvement is fostered. Come be a part of the team!

    APPLICATIONS MAY BE FILED ONLINE AT:
    http://www.cityofmadison.com/jobs

    215 Martin Luther King Jr., Blvd. MMB Rm 261
    MADISON, WI 53703
    (608) 266-4615

    [email protected]

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