City of Onalaska – Financial Services Director

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    Misty Dodge
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    CITY OF ONALASKA
    Department: Finance
    Position: Financial Services Director
    Location: City Hall
    Supervisor: City Administrator
    Classification: Salaried Exempt

    Under general supervision of the City Administrator, the Financial Services Director plans, organizes, directs and controls the functions of the Finance Department. Develops and implements policies, procedures and practices to accomplish goals and objectives related to the City’s general accounting and financial reporting system, purchasing, budgeting and cash management system. The Financial Services Director performs the responsibilities of the office of City Treasurer as set forth in Sec. 62.09(9) Wis. Stats.

    ESSENTIAL JOB FUNCTIONS: Responsible for the preparation, planning, and implementation of the annual City budget. Establish budget procedures and systems. Accumulate data from City departments and analyze/monitor for compliance to approved budgets.

    • Develop investment strategies and assures efficient management of the investment portfolio to maximize monetary potential in relation to interest earnings and cash flow. Oversee both short and long term debt service financing and repayment.
    • Plan, direct and organize the accounting activities for the City of Onalaska in a manner consistent with municipal accounting principles and practices.
    • Oversee the preparation of annual and interim financial statements and reports.
    • Collects all city, school, county, and state taxes, mobile home taxes and special assessments/charges; reconciles said taxes and assessments/charges.
    • Reconciles all City financial funds.
    • Develops for review and approval by the City Administrator policies, procedures and practices governing the City’s financial management.
    • Establishes and maintains a central accounting system for city government and departments in a manner consistent with accepted municipal accounting principles and practices; prepares, maintains and retains financial documents for the City.
    • Collects all city, school, county and state taxes, mobile home taxes and special assessments/charges reconciles said taxes and assessments/charges.
    • Responsible for all state and federal requirements/compliance: payroll, financial records, documents.
    • Manages and invests city funds (under regulation of State Statutes); deposits all funds of the City in the public depositories designated by the City.
    • Assists other departments in submission of grant applications, grant reporting, and grant closures.
    • Evaluates costs of the City’s insurance policies including, but not limited to, health, dental, worker’s compensation, liability, automobile, and property. Makes recommendations for change and maintains all related records.
    • Administers the City’s purchasing process; develops policies and guidelines for departments and maintains policies for collection and disbursement of City funds. Evaluates and makes recommendations regarding the City water and sewer rates.
    • Prepares, submits, monitors, and maintains all financial reports including, but not limited to, the City’s budget, payroll, taxes, assessments, and investments.
    • Prepares bond issues and specifications; monitors and maintains required records related to bond issues.
    • Serves as liaison to the Finance Committee, Utilities and Mass Transit, and Common Council. Serves as voting member of Board of Public Works. Responsible for preparing the Finance Committee agenda.
    • Provides necessary financial data for the collective bargaining process and compensation packages
    • Administers Onalaska/Holmen/West Salem Shared Ride Program for all State and Federal Grant reporting guidelines and compliance; completes Federal Transit Authority (FTA) Triennial review and Wisconsin Department of Transportation (WISDOT) issues as outlined by FTA and WISDOT.
    • This is not designed to be a comprehensive listing of all activities, duties and responsibilities required of the job. Other duties may be assigned or performed.

    QUALIFICATIONS:

    KNOWLEDGE:
    • Knowledge of GAAP and GASB systems;
    • Knowledge of applicable state and federal laws concerning municipal borrowing and investments;
    • Knowledge of bonding and arbitrage requirements;
    • Knowledge of grant processes;
    • Knowledge of purchasing and capital improvement practices.

    SKILLS:
    • Excellent math and account balancing skills required.
    • Proficient in Microsoft Office Suite with advanced level excel proficiency, email, internet and computerized accounting software.

    ABILITIES:
    • Ability to analyze financial data, balance accounts, compile reports and make recommendations required.
    • Ability to maintain a professional demeanor; calmly approach and solve problems under stressful circumstances.
    • Ability to collaborate and build relationships both internally and externally.
    • Ability to be bonded in compliance with state statutes and maintain a bonded status.

    EDUCATION & EXPERIENCE:
    • Bachelor’s degree in Public Accounting, Accounting, Finance or related program with five or more years of municipal accounting experience.
    • Seven or more years’ experience involving increasing responsibility in accounting and financial work including management and supervisory experience.
    • Government accounting experience and Certified Public Account License preferred.
    • Master’s Degree in Accounting, Public Administration or related field preferred.

    PHYSICAL REQUIREMENTS: The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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