City of Wausau Assistant Finance Director

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    MaryAnne Groat

    Salary Information
    Starting annual salary $70,033.60 or higher DOQ. Full annual salary range $65,988.40 (minimum) – $83,616.00 (midpoint) – $99,049.60 (maximum). This position is classified as Exempt under the Fair Labor Standards Act (FLSA).

    Purpose of the Position
    The purpose of this highly responsible supervisory and professional position is to assist the Finance Director to administer and supervise financial and fiscal activities and accounting for the City of Wausau. The individual will oversee major functional areas including financial system management, debt management, treasury management, and tax roll management related functions.

    Essential Duties and Responsibilities
    1. Responsible for all elements of the accounting system including: accounts payable, purchase order, payroll, fixed asset, accounts receivable, job costing, general ledger, financial management system, grant management and utility billing.
    2. Performs administrative duties for department director and other management staff including a wide variety of general and complex administrative and office management duties; works with professionals requiring knowledge of programs and policies; responds to inquiries for information from other departments, the public, and other public agencies.
    3. Participates in the development and implementation of goals, objectives, policies, and priorities of the department.
    4. Plans, organizes, and manages automated financial accounting systems for cash collections, accounts payable/receivable, general ledger, and budgeting.
    5. Develops and prepares monthly financial reports from compiled data. Prepares financial/fiscal reports for local, state, and federal agencies.
    6. Reviews, reconciles, and verifies the accuracy of accounting records. Reviews staff prepared accounting documents and approves for data entry.
    7. Researches, reviews, and implements proper accounting policies, procedures and controls.
    8. Provides specialized and technical assistance to other City Departments and outside agencies regarding financial/fiscal activities, policies, and procedures.
    9. Compiles the comprehensive annual financial report, footnotes and related schedules and supporting materials and serves as the chief liaison and support to the external auditors.
    10. Prepares the schedules of expenditures of federal and state assistance.
    11. Prepares the annual State financial report.
    12. Monitors and oversees the receipt of all public funds including: cash collections and tax receipts.
    13. Oversees and monitors all banking functions including check disbursement, bank account reconciliation, treasury management software, banking transfers, wires, ACH, and other transfer activity. Monitors staff access to internet banking security systems.
    14. Analyzes daily City cash position. Authorizes cash and investment transfers to provide cash and maximize investment earnings.
    15. Prepares and reconciles annual tax roll, statement of taxes, statement of assessment and tax bill notices and reminders.
    16. Reconciles all special assessment billing and collection activity.
    17. Review, analyze and initiate debt payments. Prepares proper accounting entries. Reconciles General Ledger activity to debt schedules.
    18. Directs and reviews subordinate financial/fiscal employees’ tasks. Participates in hiring subordinate employees. Prioritizes and assigns tasks. Prepares employee performance evaluations. Implements employee discipline and recommends discharge.
    19. Manages grant accounting and compiles the Schedules of Federal and State Financial Assistance, and grant drawdowns on automated systems.
    20. Implements strategies to increase operational efficiencies, streamline work processes, improve quality, and enhance customer service. Responsible for continual improvement as it pertains to financial and fiscal policies, procedures, internal controls, and programs.
    21. Oversees compliance with procurement policy.
    22. Under the overall direction of the Finance Director assists with the coordination of the annual operating and capital budget process.
    23. Responsible for providing strong budget management and financial analysis support to departments.
    24. Responds to complaints and inquiries from citizens and others regarding financial matters.

    Education and Experience Requirements
    • Bachelor’s degree in Accounting with at least four years of progressively responsible experience in municipal finance experience including accounting, budgeting, capital improvements, debt management, financial reporting/analysis and auditing.
    • Three or more years of supervisory experience.
    • Certified Public Accountant preferred.
    Equivalent combinations of training and experience will be considered.

    Knowledge, Skills, and Abilities
    Advanced Level- MS Office Suite products
    The City implemented Workday ERP January 2023
    • Knowledge of professional standards including governmental accounting and financial reporting standards, generally accepted accounting principles and audit standards.
    • Ability to interpret, apply and ensure compliance with Federal, State, and local policies, procedures, laws and regulations.
    • Ability to decide the time, place, and sequence of operations within an organizational framework, as well as the ability to oversee their execution. Ability to analyze and categorize data and information using established criteria, in order to determine consequences and to identify and select alternatives.
    • Ability to counsel, mediate and/or provide first line supervision. Ability to persuade, convince, and trains others. Ability to advise and provide interpretation regarding the application of policies, procedures, and standards to specific situations.
    • Ability to utilize a variety of advisory data and information such as financial statements, cash reports, tax bills, assessment reports, tax rolls, time sheets, bank reconciliations, tax increment district reports, trust fund reports, journal/payment vouchers, tax levy information, debt schedules, census reports, government accounting system manuals and standards, City ordinances and resolutions, state statutes, computer software operating manuals, audit summaries, investment literature, procedures, guidelines and non-routine correspondence.
    • Ability to communicate orally and in writing with City Finance personnel, bankers, city residents/taxpayers, collection agency personnel, bond consultants, other City department personnel, attorneys, City Council members and auditors.
    • Ability to calculate percentages, fractions, decimals, volumes, ratios, present values, and spatial relationships. Ability to interpret basic descriptive statistical reports.
    • Ability to use functional reasoning in performing influence functions such as supervising, managing, leading, teaching, directing, and controlling.
    • Ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against measurable criteria.
    • Ability to operate equipment and machinery with some requiring complex and rapid adjustments, such as computer keyboard/terminal, computer printer, calculator, and telephone and fax machine.
    • Ability to coordinate eyes, hands, feet, and limbs in performing skilled movements such as rapid keyboard use.
    • Ability to exert light physical effort in sedentary to light work, typically involving lifting, carrying, pushing, and pulling.

    Physical and Working Environment
    Normal office working conditions within minimal exposure to disagreeable elements.

    Normal mental and visual attention is required. Light physical demands include bending, twisting, turning, and light lifting. Limited exposure to workplace hazards.

    To Apply
    Application link:
    Applications must be complete and include an attached resume to be considered for this position.

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