Finance Manager – Polk County

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    Chad Roberts

    Polk County is hiring a Finance Manager! Come join a great team of finance professionals.

    Apply on our website at:

    Finance Manager
    Depends on Qualifications
    Balsam Lake, WI
    Job Type
    Department of Administration
    Job Number
    6/26/2022 11:59 PM Central
    The Finance Manager, under the direction of the General Government Director, is responsible for the day-to-day financial operations including general accounting and budgetary support of the County and management of the Department of Administration finance staff.

    Principal duties include overseeing the preparation of financial reports, implementing related policies and procedures, reconciliation of accounts, assistance with budget preparation and publication, internal auditing and maintaining of financial records. The Finance Manager is responsible for performing financial duties and Internal Auditor functions as prescribed by Wisconsin Statutes 59.23 & 59.47, and has free access to such books, accounts, bank statements, inventories, bills, vouchers, receipts, and all other financial data as often as may be necessary to perform the required duties.

    Essential Duties:

    Duties may include, but are not limited to, the following:

    Assists in the preparation of financial information supporting negotiations of collective bargaining agreements on behalf of the County.
    Works under the direction of the General Government Director to assist in developing, and upon their approval by the County Board, implementing budgetary, financial, purchasing, accounting and other financial management policies for the County and assist all divisions and departments in complying with these policies.
    Assists with the divisional and departmental budget compilation and assists in the preparation of the annual operating and capital budget under the direction of the General Government Director.
    Oversees all accounts receivable for the County to ensure prompt payment.
    Manages the County’s finances to ensure that cash is available when needed and works with the County Administrator, General Government Director, and County Treasurer to invest county surplus funds according to established policy and procedures.
    Ensures that audit functions are carried out consistent with the law as provided under State Statute 59.41(1). Provides written responses to auditor’s comments and recommendations to audit findings in coordination with the General Government Director and County Administrator.
    Assists departments with developing a corrective action plan and monitoring its implementation in response to audit findings.
    Makes recommendations to the General Government Director with the implementation of internal financial controls that are consistent with County Policy and Generally Accepted Accounting Principles.
    Identifies and notifies auditors of areas of concern during internal audits of county financial transactions and records.
    Conducts research on and reports on financial issues of concern to the General Government Director, and County Board and General Government Committee as directed by the General Government Director.
    Assures financial reporting to other government agencies is accurately performed in a timely manner.
    Provides consultation and assistance on standardization of financial records for all departments including making recommendations on specific systems and services.
    Reviews all accounting software and programs to determine compatibility with the County’s accounting structure and requirements making recommendations to the General Government Director as needed.
    Oversees and/or performs timely and accurate year-end financial closing for all divisions departments.
    Serves as the official contact for financial inquiries from external entities and provides information or response as appropriate.
    Makes presentations on financial issues to the County Board, committees, and the public as directed by the General Government Director.
    Attends County Board and committee meetings when deemed necessary or as requested by the General Government Director.
    Conducts training for clerical, bookkeeping, and administrative staff related to financial procedures and related internal controls.
    Directs and supervises finance staff, reviews, and/or prepares annual and monthly financial and applicable payroll reports to state and federal agencies and reconciles all trust fund accounts monthly.
    Marginal Duties and Responsibilities:

    The General Government Director may assign other duties as he/she deems appropriate.
    · Provides back up to other finance staff during periods of absences or peak workloads as directed by the General Government Director.

    · Performs other duties as assigned, including, but not limited to, research and execution of special projects.

    Supervisory Responsibilities:

    Directly supervises finance staff in the Department of Administration
    Conducts coaching, develops staff and performs performance review of direct reports

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


    Minimum requirements: Bachelor’s degree from accredited four-year college or university in accounting, finance, business management, or related field and a minimum of three years’ experience in audit or accounting. Must be knowledgeable in and have experience using and implementing Generally Accepted Accounting Principles (GAAP).


    Knowledge of:
    Ability to:
    Learn accounting software systems.
    Examine and verify financial documents and reports
    Prepare a variety of financial statements, reports, and analyses.
    Demonstrate exceptional written and verbal communications skills.
    Demonstrate excellent organizational skills and attention to detail.
    Establish and maintain effective working relationships.
    Train, organize and coordinate daily activities of finance personnel
    Learn and apply special governmental rules and regulations regarding accounting and auditing practices.
    Proficiently utilize Microsoft Excel and various reporting software (Financial Edge and Kronos preferred)
    Ability to operate modern automatic and mechanical accounting equipment; efficiently navigate and manipulate fiscal and payroll accounting software.

    Valid driver’s license. Occasionally required to travel for educational opportunities or to work with staff at various satellite offices or other campus locations.

    Competency Requirements:

    Analytical and Mathematical Ability – Identifies, obtains, and evaluates relevant information to establish relationships or patterns, cite causes, and reach logical conclusions. Considers a multitude of diverse factors, their interrelationships, the perspectives of others, alternative courses of action and their likely ramifications with evaluating information to reach a conclusion. Works with varying degrees of mathematical concepts such as probability and statistical inference and fundamentals of geometry and trigonometry, applying concepts such as fractions, percentages, ratios, and proportions in practical situations.
    Organizational – Ability to effectively organize and manage work- and work-related actives.
    Self-Management – Organizes and plans for task accomplishment in a way that maximizes efficient performance; establishes and adjusts priorities to ensure timely completion of assigned work/fulfill responsibilities.
    Results Orientation – Maintains a focus on objectives to be achieved and acts accordingly to ensure their accomplishment. Remains focused on outcome and not process.
    Integrity/Honesty – Contributes to maintaining the integrity of the organization; displays high standards of ethical conduct and understands the impact of violating these standards on an organization, self, and others; is trustworthy.
    Leveraging Technology – Demonstrates proficiency in using on-line tools and business applications, creating and maintaining accurate data and communications, including, but not limited to Word, Excel, PowerPoint, and specialist HRIS and related systems.
    Customer Service and Community Relations – Anticipates and strives to meet the needs of both internal and external stakeholders (employees, contracted staff, prospective employees, job applicants and other internal and external clientele). Delivers high-quality services; is committed to continuous improvement. Communicates/Interacts with employees and members of the public and other key stakeholders in a way that elicits positive response and participation, which on occasion, may include interaction either one-on-one or with several stakeholders at one time to present information and/or represent the County’s or the Department’s interests.
    Additional Information
    Work Environment

    Work is sedentary in nature performed within the Government Center or satellite offices/other campus locations. Lifting requirement is 15 – 20 pounds on an occasional basis. Wrist and finger manipulation due to filing, compiling, calculating, or computer work. Equipment used may include, but is not limited to computer, scanner, printer, calculator, telephone, copy and fax machine. Additional physical/mental requirements that occur may not be listed above but are inherent in performing the position’s essential functions.

    Polk County (WI)
    Department of Administration
    100 Polk County Plaza

    Balsam Lake, Wisconsin, 54810

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