Fond du Lac County DCP – Accounting Manager

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    Misty Dodge

    Fond du Lac County Department of Community Programs
    Accounting Manager
    Position Description

    Department: Department of Community Programs

    Position Title: Accounting Manager

    Pay Grade: E5

    Reports To: Assistant Finance Director

    Position Summary:

    Under general direction of Assistant Finance Director, supervises and directs the Account Clerks in an efficient and effective manner so that all revenue and costs are recorded and properly allocated, as well as performs a variety of accounting and information system functions within the Department of Community Programs.


    The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned.

     Assures all financial entries, transactions, and actions comply with generally accepted accounting principles, government audit standards and other federal/state government regulations.

     Recommends accounting practices for the department by reviewing practices and implementing procedures.

     Maintains daily, monthly, quarterly and annual financial records for the department.

     Plans and designs programs and implements databases for the collection and reporting of statistical information for the department.

     Coordinates the monitoring of purchase of service contracts with outside vendors and with other county departments, to include providing work direction to staff who track provider contracts, monitoring the spending for each contract and determining if amendments are needed.

     Develops and negotiates rates with providers for the department’s inpatient and outpatient clinics as appropriate, such as with various Medical Assistance HMOs, private insurance companies and other counties. Coordinates communication with the County’s Corporation Counsel to assure contracts and related language are in compliance with state guidelines.

     Assure audits of providers are in accordance with generally accepted auditing standards and applicable governmental regulations, and that providers meet applicable requirements to include auditing those provider requirements, if necessary.

     Assists in the setup and maintenance of systems software and trains staff on use of computer software as needed.

    Prepares monthly and annual journal entries and records in the general ledger.

    Prepares monthly CARS reports and sends to the State of Wisconsin within the established deadlines imposed by the state.

    Reconciles general ledger accounts and CARS reports monthly.

     Develops and trains staff on new programs, including developing and coordinating financial reporting related to new programs or grants.

     Assists in the maintenance of provider claims processing using Avatar.

     Directs the workflow related to billing and collection for department’s services. Works with staff members and management to resolve issues with programming of billing system, as needed.

    . Prepares, coordinates and directs the preparation of accounting reports as required by the State of Wisconsin, Medicaid and various other governmental agencies.

    . Coordinates, directs and reviews the preparation of audit work papers for the external auditors of the department.

    . Assists the County’s Finance and Purchasing Departments in the reporting, tracking, and tagging of capital assets for the department.

    . Compiles statistical information for the department’s annual report.

    . Coordinates, prepares and assists the department’s Outpatient Director in the preparation of the annual budget.

    Coordinates and performs account collection processes on outstanding balances due from clients.

    . Analyzes department financial data and provides reports as needed at the request of the County Finance Department and management of the department.

    . Provides annual performance reviews to staff that identify both strengths and needs and assists the staff member in developing training plans to address identified needs.

    Work Direction Received:

    Work direction is received from the Assistant Finance Director and the department’s Outpatient Director. Daily activities are performed independently.

    Supervision Exercised:

    Provides direct supervision to Account Clerks. Makes recommendations regarding such actions as hiring, firing, evaluation, discipline and assignment of employees.

    Decision Making:

    Make decisions regarding accounting practices within the guidelines established by the County’s Finance Department. Must be able to multitask and problem solve in an instant, as well as maintain flexibility to meet demanding deadlines.


    There is significant interaction with other Department of Community Program staff, Department of Social Services and Harbor Health & Rehabilitation fiscal staff, Finance Department, Treasurer’s Office, Corporation Counsel, State of Wisconsin and external auditors.

    Desirable Knowledge and Abilities:

    Thorough knowledge of accounting methods and procedures. Thorough knowledge of generally accepted accounting principles. Knowledge of information technology hardware and software systems and their application. Ability to effectively direct the work of subordinates. Ability to maintain effective intra-departmental working relationships; inter-county agencies, auditors, etc.

    Training and Experience:

    Bachelor degree from a college or university with a major in accounting. Two years of experience in a governmental accounting office preferred.

    In evaluating candidates for this position, the County may consider a combination of education, training and experience which provides the necessary knowledge, skills and abilities to perform the duties of the position.

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