Ozaukee County – Accounting Manager

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    Misty Dodge
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    Ozaukee County
    121 W. Main Street – PO Box 994 Port Washington – WI 53074-0994
    Local (262) 284-8321 – Metro (262) 238-8321

    Job Title: County Accounting Manager
    Date: December 3, 2021
    Department: Finance
    Division: N/A
    Employment Group: Staff
    Pay Schedule: Non-Represented
    Pay Grade: 111
    Pay Range: $32.62 to $44.08 per hour
    FLS Status: Exempt
    EEOC Category: 13-2051

    Position Summary:
    • The purpose of this position is to perform accounting tasks within the office of the County Finance Department. This position coordinates with county departments to manage the chart of accounts and balance the general ledger of the county. This position provides necessary data, investigation, and recommendations to support the fiscal decisions and accounting management of the county.

    Description of the Job:
    DESCRIBE THE SPECIFIC DUTIES AND RESPONSIBILITIES OF THE JOB AS ACCURATELY AND COMPLETELY AS POSSIBLE, Indicate the approximate percentage of time devoted to each major task or group of related tasks. Identify essential functions of the job with an asterisk (*) An essential function must meet the following criteria: 1) the reason the position exists is to perform that function, 2) no other employee is available to perform that function, 3) the function is highly specialized, and 4) removing the function would fundamentally alter the job.

    • Manages the computerized Government Financial and Payroll Systems
    • Maintains Chart of Accounts for all county funds. Responsible for coding, data entry, and posting of receipts, disbursements, and journal entries.
    • Monthly closing of General Ledgers and distribution of account activity reports to all departments.
    • Prepare monthly financial reports. Monthly reconciliation of Treasurer’s Cash, Highway Cost Accounting Cash, accounts receivables, and investments with county’s financial system.
    • Prepares and posts monthly and quarterly recurring journal entries.
    • Reconcile various general ledger accounts on a monthly basis, prepare and post journal entries for Finance and other county departments.
    • Closes financial ledgers annually. Prepares reports for and participates in annual financial audits.
    • Compiles financial data for State and Federal surveys, and EEOC statistical reports.
    • Participates in employee interviews and trains new employees.
    • Active role in bi-weekly payroll process and backup Payroll Manager in their absence.
    • Acts as a backup for weekly EFTPS payment for payroll tax withholdings.
    • Assists with filing requirements and deadlines for annual W2 wage reporting, preparation of W2’s and reporting annual W2 data to State and Federal agencies.
    • Assists with maintaining all of the 1095 records, issuing the 1095’s to the employees according to the IRS guidelines, and submits them to the IRS. The County Accounting Manager will need to be authorized by the IRS to perform these tasks.
    • Maintains the county’s fixed asset software. This includes monthly and year-end depreciation journal entries, working with county departments to update fixed asset records, and prepare related financial statement footnotes.
    • Manages journal entry requirements between county’s fixed asset software and general accounting system. Ensures county assets are insured.
    • Performs other duties as required by the Finance Director.

    Supervision Received:
    • Independently determines work priorities, methods and projects. This position has a high degree of discretion to perform job functions and related responsibilities. Reports to the Finance Director.

    Supervision Exercised:
    (List the number and titles of personnel directly supervised. Specify the kind and extent of supervision exercised by indicating one or more of the following: (a) assign duties; (b) outline methods; (c) direct work in process; (d) review completed work; (e) sign or approve work; (f) make hiring recommendations; (g) prepare performance appraisal; (h) take or recommend disciplinary action.
    • Accounting Specialist (a) (b) (c) (d) Purchasing Manager (e) backup, Account Clerk II (a) (b) (c) (d) (g) (h), Medical Billing Clerk (a) (b) (c) (d) (g) (h), Intern (a) (b) (c) (d), possible external staff (a) (b) (c) (d)

    Job Requirements:
    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
    Education:
    • The minimum education requirement is a Bachelor’s degree from an accredited college with a major in Accounting or Finance, or any combination of education and experience that provides equivalent knowledge, skills and abilities.
    Experience:
    • Highly preferred – Certified Public Accountant (CPA) with 2+ years of governmental audit experience, knowledge of working with Microsoft Great Plains, and experience in governmental accounting.
    Knowledge, Skills, and Abilities:
    • Knowledge of financial principles, accounting theory, government management, and governmental accounting.
    • Knowledge of computer software and Microsoft Office.
    • Knowledge of County’s committee structure, function, and financial reporting requirements.
    • Ability to direct, prepare and analyze complex reports, financial statements, budgets and other materials.
    • Ability to act as liaison between external auditors and County Finance Director.
    • Ability to communicate effectively in both oral and written form.
    • Ability to manage time effectively.
    • Strong work prioritization and delegation skills.
    • Skills in organization and multi-tasking.
    • Detail oriented, with ability to visualize global implications.
    • Ability to analyze problems, develop solutions, and prepare detailed report.
    • Confidentiality

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