Village of Suamico Finance Director (Village Treasurer)

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    Mary Schultz
    Participant

    Village of Suamico (WI)
    Invites applications for the position of:

    Finance Director (Village Treasurer)

    OPENING DATE: 12/27/2022

    CLOSING DATE: Open Until Filled
    First review of applications: 01/16/2023

    SALARY RANGE: $80,000 – $95,000 Annually

    The Village of Suamico offers an attractive benefit package, which includes:

    • Health, Dental, and Vision Insurance through TeamCare:
    • Employer contributes 90% of premium
    • Deductible (annual) – $200/individual, $400/family
    • Medical Out-of-Pocket Expense Limit (annual) – $1,000/individual, $2,000/family
    • Long/Short Term Disability
    • Life Insurance
    • Flexible Spending Plan
    • AFLAC
    • Deferred Compensation plans
    • Wisconsin Retirement System (WRS)
    • Vacation
    • Casual Leave
    • Paid holidays
    • Office Hours (7:00am – 4:30pm Mon-Thu, 7:00am – 11:00am Fri)

    SUMMARY OF JOB:

    This is a highly responsible position providing professional service to the Village Board and Administrator. The Finance Director is accountable to the Administrator for prudent management, accounting, and clear reporting of the Village’s financial resources in accordance with State Statutes and Village ordinances. The Finance Director is responsible for maintaining and keeping accounting records in accordance with Generally Accepted Accounting Principles (G.A.A.P.). The Finance Director serves as Coordinator for Information Technology services and provides oversight of the computer and information systems of the Village in collaboration with the IT Services provider. The Finance Director serves as a Department Head and is responsible for the supervision and management of finance department employees and for the preparation of the finance and IT departments’ budgets.

    The Village of Suamico is a growing, full service community whose rural charm, natural beauty and wonderful public amenities have made approximately 13,000 residents happy to call Suamico their home. Suamico, with its luscious woodlands, open pastures, family farms, wetlands, rural subdivisions and environmentally friendly areas, offers something for everyone. Within the Village you’ll find a wide variety of shops and restaurants, excellent public schools, and beautiful community parks. Local residents will tell you, Suamico is the ideal place to live, raise a family, do business or set up shop. We invite you to see for yourself all that this wonderful community has to offer.

    Please submit a cover letter & resume to:

    Alex Kaker – Village Administrator via Email at AKaker@SuamicoWI.gov

    Or Mail To:
    Village of Suamico
    ATTN: Alex Kaker
    12781 Velp Avenue
    Suamico, WI 54313

    Village of Suamico Job Description

    Title of Position: Finance Director

    Reports to: Village Administrator

    Employment Category: Exempt

    General Nature of Position:
    This is a highly responsible position providing professional service to the Village Board and Administrator. The Finance Director is accountable to the Administrator for prudent management, accounting, and clear reporting of the Village’s financial resources in accordance with State Statutes and Village ordinances. The Finance Director is responsible for maintaining and keeping accounting records in accordance with Generally Accepted Accounting Principles (G.A.A.P.). The Finance Director serves as Coordinator for Information Technology services and provides oversight of the computer and information systems of the Village in collaboration with the IT Services provider.
    The Finance Director serves as a Department Head and is responsible for the supervision and management of finance department employees and for the preparation of the finance and IT departments’ budgets.

    Description of Duties and Responsibilities
    1. General Duties
    a. Serves as Treasurer for the Village as required by law and under established policies of the Village Board.
    b. Plans, organizes, and maintains all financial records for all funds of the Village.
    c. Supervises all activities of the finance department including, but not limited to, payroll processing, accounts receivable, and accounts payable processing and accompanying monthly, quarterly, and annual reports to various government agencies; cash receipting and reconciliation; tax collection and reporting; and all other financial transactions.
    d. Supervises the Water, Sewer, and Storm Water departments’ billing and collection operations, files the annual PSC report for the Water Utility and files PSC rate case applications, as needed.
    e. Manages all developer funds on deposit and maintains financial tracking of all subdivisions.
    f. Manages the Wetland Mitigation Bank fund and credits under the direction of the Administrator recording all transactions and providing all reports to the Board, and Federal and State agencies as required.
    g. Manages all debt obligations of the Village.
    h. Monitors all cash and fund balances for all village monies.
    i. Responsible for correct reporting of financial information for bond disclosure requirements and arbitrage reporting as it pertains to SEC filings.
    j. Acts as Red Flag Rule Program Administrator as defined by the Federal Trade Commission.
    k. Provides monthly and quarterly financial reports to the Village Board.
    l. Provide necessary financial reports as needed to any and all other boards or committees of the Village.
    m. Attends Village Board meetings and other committee or commission meetings as needed.
    n. Performs the following statutorily defined duties of the Village Treasurer; generation of the budget, recording and tracking of special assessments, prepares statement of taxes and all other related tax roll reports and processes up to and including mill rate computation.
    o. Leads the preparation of departmental and municipal budgets and assures the proper execution of those budgets through accounting and fiscal controls.
    p. Analyzes financial records to forecast future financial position and budget requirements.
    q. Manages investment of funds under the direction of Village Board policies.
    r. Manages the capital asset and depreciation records of the Village.
    s. Provides human resource services support to the Administrator in managing employee payroll and benefits.
    t. Leads the preparation of the annual financial report and audit in conjunction with contracted auditors.
    u. Conducts research and analysis, develop reports, prepare policies and procedures related to areas of responsibilities, and make presentations as required.
    v. Oversees annual property tax collection.
    w. Represents the Village as authorized and directed by the Administrator.
    x. Other duties as assigned by the Administrator.

    2. Leadership Responsibilities
    a. Provides leadership to develop high quality and efficient accounting, billing, cash management, budget, property tax, and financial analysis services.
    b. Assists the Administrator in planning for and implementing Board financial and personnel management priorities.
    c. Develops and implement work plans to meet department performance goals as directed by the Administrator.
    d. Models professional standards of conduct and communication between staff and the public.

    3. Administrative Responsibilities
    a. Coordinate, manage, and supervise the work of Village finance department staff including:
    i. Recommend assignment, re-assignment, appointment, promotion, suspension, and/or termination of department staff.
    ii. Regularly review department staff performance.
    b. Provide leadership to promote productivity and good employee relationships by:
    i. Assuring that employees receive opportunities for training to improve job-related knowledge and skills.
    ii. Developing, rewarding, and enforcing high standards of performance and safety.
    iii. Implementing and enforcing Village work policies and procedures.
    c. Assists the Administrator regarding personnel issues as necessary, including assistance in matters of union contract negotiations.

    Desired Qualifications and Abilities
    1. Education, experience, and general qualifications desired as follows:
     Bachelor’s degree in accounting, finance, business administration or appropriate specialized field of study.
     CPA license preferred.
     At least three years’ experience in a state, county, or municipal government setting preferred or minimum of three years performing audits of municipalities.
     Certification as Municipal Treasurer by the Municipal Treasurer’s Association of Wisconsin preferred.
     Supervisory experience.
     Ability to multi-task.

    2. Knowledge desired as follows:
     Current principles and practices of municipal finance
     Principles of financial records and file management
     Applicable state laws and regulatory codes
     Principles of personnel management functions and techniques
     Knowledge of the State of Wisconsin property tax levy and collection process.
     Knowledge of the State of Wisconsin treasurer functions.

    3. Abilities desired as follows:
     To be proactive in recognizing financial issues and recommending solutions.
     To analyze, interpret, evaluate, and prepare financial and statistical reports.
     To organize and prioritize workload in order to meet deadlines.
     To work independently and with minimal supervision.
     To communicate effectively in oral and written form.
     To utilize Excel, Word, PowerPoint, Outlook, and Village accounting program(s).
     To establish and maintain effective working relationships with the Village Board, Administrator, other department heads, employees, and citizens.
     To plan, organize, direct, and evaluate the work of department personnel.
     To establish, implement, and enforce appropriate financial and administrative procedures.

    4. Performance Aptitudes
     Judgment, balance, and rationality in critical and/or unexpected situations involving financial risk to the Village.
     Manage and direct groups of workers, including aptitudes for leading, coaching, persuading, advising, coordinating, controlling, counseling, mediating, teaching, and training.
     Read, interpret, and analyze financial information, professional journals, and government regulations.
     Read and interpret correspondence, reports, reference sources, ordinances, statutes, policies, and other routine and non-routine written communications.
     Mathematical operations to calculate figures and analyze simple and complex financial data.
     Operation of computer and other office machines and tools used in performing essential functions.

    This job description is intended to describe the functions and minimum requirements for the performance of this job. It is not to be construed as an exhaustive statement of all duties, responsibilities, or requirements. The Village reserves the right to add, change, or delete functions of this position at any time.

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