Wood County – Finance Director

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    Misty Dodge
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    Wood County
    Position Description

    Name: Department: Finance
    Position Title: Finance Director Pay Grade: 18 FSLA: E
    Reports To: Executive Committee Job Classification: Finance Director
    Last Revision Date: January 2020 Job Code: 1001

    Purpose of Position
    This position is responsible for the development, implementation, and administration of the policies, procedures, and systems necessary to support the financial management of all county departments. The Finance Director shall also serve as County Auditor as set forth in Wisconsin ss. 59.47. Position duties are performed under the direction of the Executive Committee.

    Essential Duties and Responsibilities

    The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

    • Establish, direct, and maintain County-wide accounting and reporting systems pursuant to Govern-ment Accounting Standards Board (GASB) rules and generally accepted accounting principles (GAAP) and that the County’s financial operations conform to pertinent regulations, standards and guidelines, and the timely recording of County fiscal transactions.

    • Institute county-wide uniform policies in financial procedures, fiscal reporting, accounting methods, budget preparation and debt administration by researching, analyzing and implementing GASB and GAAP standards.

    • Design, implement and enforce internal controls over financial reporting and compliance with laws, statutes, contracts and grants to safeguard the County’s assets.

    • Prepare for and coordinate the external independent audit, review draft reports prior to finalizing the audit, prepare written response to audit findings and oversee implementation of necessary corrective action to address audit findings.

    • Advise the Executive Committee with development of annual County budget, including developing timeframes and budget forms, analyzing/reviewing County departments’ budgets for accuracy, assisting departments with budget preparation, preparing non-finance department budgets as needed and making recommendations. Make presentations to the Executive Committee and County Board related to budget provisions, financial assumptions and projections as required, including the publication of the budget summary.

    • Monitor department budgets for compliance and bring significant variations to the attention of the department head, oversight committee and to the Executive Committee, as appropriate.
    • Develop and maintain annual and long-term debt management plan that is in accordance with federal, state and county regulations and that provides a consistent source of funds for capital improvements.

    • Assist and direct the preparation of the Comprehensive Annual Financial Report (CAFR). The CAFR must meet the standards of the GASB and the Governmental Financial Officers Association (GFOA).

    • Assure accurate and timely preparation of monthly, annual and other routine or special purpose reports and communication.

    • Propose adjustments to the County records as necessary to ensure the accuracy of the data that forms the basis for county reporting and budgeting.

    • Provide advice, counsel and direction to all department heads and staff to the extent necessary to ensure effective administration and implementation of approved fiscal policies, plans and programs.

    • Coordinate the development and reports the annual five-year Capital Improvement Plan (CIP).

    • Plan, organize and oversee the preparation of the annual cost allocation program.

    • Perform the statutory duties of the County Auditor, as set forth in Section 59.47, of the Wisconsin Statutes.

    • Direct internal audits as appropriate or as requested by the Executive Committee.

    • Prepare Finance Department portion of the Executive Committee meeting agenda and attend the Executive Committee and County Board meetings. May attend any other Committee meetings as requested.

    • Supervise department office operations and personnel functions including hiring, promotion, and disciplinary process. Maintain work standards. Prioritize, assign and review tasks and projects. Evaluate personnel work performance.

    • Adhere to the GFOA Code of Professional Ethics as may be amended from time to time.

    Additional Tasks and Responsibilities

    While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.

    • Communicate with various outside sources regarding financial matters concerning the County.

    • Research financial issues as it relates to any impact on County operations, policies and procedures.

    Minimum Training and Experience Required to Perform Essential Job Functions

    • Bachelor’s degree in Accounting from an accredited college or university required.
    • Master’s degree in Business, Finance, Certified Public Accountant or related field, or Certified Public Finance Officer preferred.
    • A minimum of five (5) years of progressively responsible governmental accounting experience or auditing and reporting governmental activities.
    • Prior supervisory experience preferred.
    • Proven proficiency and expertise in using Excel spreadsheets and computerized financial record keeping or accounting systems experience.
    • Any combination of education and experience which provides the required knowledge, skills and abilities may be considered.

    Additional Information

    • Knowledge of the following areas preferred:
    • Accounting.
    • Auditing principles (including GASB rules and GAAP standards) and methods in their application to a government accounting system.
    • Budget preparation and procedures for a multi-department organization.
    • Best practices approved by the GFOA and ability to apply best practices to the County’s operations.
    • County programs, funding sources and specific regulations, governing expenditures and revenues.
    • Budget cycles and statutory requirements of preparing the County’s annual budget documents.

    Physical and Mental Abilities Required to Perform Essential Job Functions
    Language Ability and Interpersonal Communication

    Ability to modify existing policies, strategies and/or methods to meet unusual conditions within the context of existing management principles. Ability to analyze and categorize data and information, to determine consequences and identify and select alternatives. Ability to gather, analyze, evaluate and prepare clear and concise reports or recommendations. Ability to decide the time, place and sequence of operations within an organizational framework, as well as the ability to oversee their execution. Ability to manage multiple projects and prioritize multiple tasks and demands.

    Ability to manage and direct a group of workers, including the ability to provide counseling and mediation. Ability to set work priorities and persuade, motivate, convince and train others, as well as evaluate the work of assigned staff. Ability to advise and interpret regarding the application of policies, procedures and standards to specific situations.

    Ability to utilize a variety of advisory and design data and information such as vouchers, receipts, budgets, financial statements and reports, statutes, resolutions, ordinances, accounting manuals, contracts, non-routine correspondence and accounting methods.

    Ability to establish and maintain effective working relations with employees, government officials, co-workers, outside agencies and general public.

    Ability to communicate orally and in writing with County department heads, County Supervisors, outside auditors, the general public and news media representatives. Ability to analyze, evaluate and present complex financial information clearly and concisely.

    Ability to develop, interpret and implement local policies and procedures, written instructions, general correspondence, Federal, State and local regulations.

    Mathematical Ability

    Ability to perform complex mathematical calculations.

    Ability to prepare, recommend and monitor annual capital and operating budget.

    Judgment and Situational Reasoning Ability

    Ability to perform functions such as supervising, leading, directing and controlling.

    Ability to exercise the judgment, decisiveness and creativity required in situations involving the direction, control and planning of an entire program or multiple programs.

    Ability to define problems and deal with a variety of situations.

    Physical Requirements

    Ability to operate a variety of office equipment including computer, telephone, fax machine, calculator/adding machine and photocopier.
    Ability to coordinate eyes, hands, feet and limbs in performing movements requiring skill and training, such as data entry.

    Ability to recognize and identify similarities or differences between characteristics of colors and shapes, associated with job-related objects, materials and tasks. Ability to sustain prolonged visual concentration.

    Ability to exert light physical effort in sedentary to light work, but which may involve some stooping, kneeling, climbing/balancing, lifting, carrying, pushing and pulling.

    Environmental Adaptability

    Ability to work under generally safe and comfortable conditions where exposure to environmental factors such as repetitive computer keyboard use, irate individuals and intimidation may cause discomfort and poses a limited risk of injury.

    This position description has been prepared to assist in defining job responsibilities, physical demands, and skills needed. It is not intended as a complete list of job duties, responsibilities, and/or essential functions. This description is not intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under supervision. The County retains and reserves any or all rights to change, modify, amend, add to or delete, from any section of this document as it deems, in its judgment, to be proper.

    Wood County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

    Annual rate of pay is $92,164.80 to $105,310.40. Deadline is extended to April 1, 2020; however, could be extended again. Interested applicants should apply at http://careers.co.wood.wi.us/CyberWeb/.

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